Meeting Scheduling Management

Designed for Event Planners to manage In-person, Hybrid, and Virtual Meetings

  • Easy and quick event set up
  • Affordable pricing for any event size
  • 24/7 personal customer support
  • Do-it-yourself custom features and functionality
  • Cloud-based secure platform
  • Responsive event website and easy to use mobile app



Event Site

  • A unique, branded event URL
  • User role-based access for each Attendee Type
  • Web and mobile-friendly responsive sites
  • Users have access to their scheduled meetings 

Custom Forms

  • Gather information from your team and attendees ahead of the show to set up meetings
  • Create customized Meeting Request, RSVP and Registration forms with your brand
  • View the Availability of your Executives, Presenters and SMEs along with their assigned topics on the forms

Virtual Meetings

  • Join remotely through a simple, automated link provided in the Calendar Invite and Email Notification using your preferred virtual meeting tool
  • Automatically generate Virtual and Hybrid Meeting links through our Microsoft Teams integration, once a meeting is scheduled

Meeting Scheduling

  • Schedule meetings through Requests or schedule directly with or without a form
  • Set meetings as in-person, virtual or hybrid meetings
  • Send emails and/or calendar notices to selected attendees

Custom Email Templates

  • Customize and brand your content in email and calendar notices 
  • Communicate and automate all requests and meeting with attendees (Event Admin, Hosts, Internal and External) on one platform
  • Accepted events appear in your attendees' personal or business calendar as an ics. file

Attendee Management

  • Add or import attendees individually or in bulk via excel spreadsheets
  • Add Partners to an event that will need access to forms
  • Manage attendees available times and add blocked times
  • Assign executive admins for executives

Request Management

  • View Requests for Meetings, RSVPS, Registration forms and more in your dashboard
  • Approve and/or decline Requests based on Attendee/Location availability before scheduling
  • Create waitlists when meeting has reached capacity

Location Management

  • Manage In-person and Hybrid Meetings by setting capacity limitations
  • Display Meeting Location description whether within the booth or offsite
  • Easily move Meetings between available Locations while notifying attendees automatically

Calendar View 

  • Determine Location and Attendee Availability with one glance on the color coded Calendar View in the web app and tablet
  • Select specific Calendar Views by Attendee Schedule, Date-Time or Location
  • View, relocate, reschedule or cancel Meetings by clicking on the Meeting directly

Attendee Check-in

  • Check in by searching or scanning a badge using user friendly mobile app or browser 
  • SMS or email Meeting Hosts of their client arrival
  • Schedule ad-hoc on-site Meetings 
  • Multi-user capabilities with cloud-based data storage

Custom Reports

  • Easily pull the information you need before, during and after the show with Custom Reports
  • Understanding and quantifying your trade show or conference ROI is key

Staff Management

  • Manage your staff's availability to avoid scheduling conflicts
  • Schedule Booth Tours with efficiency, only offering available times of the Booth Tour Guides
  • Never over book by setting Booth Tour capacity 

Contact Us

For more information on how to begin using ePlannerPro for your Meeting Scheduling needs, please contact us.

USA Office
3423 Piedmont Road NE
Atlanta, GA 30305

India Office

Evently Technologies India Pvt. Ltd.
509, OCEAN, Sarabhai Campus
Vadiwadi, Vadodara 390007 Gujarat, INDIA.
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