B2B IN-PERSON & VIRTUAL MEETING SCHEDULING MANAGEMENT PLATFORM FOR TRADE SHOW & CONFERENCE EXHIBITORS & ORGANIZERS
COVID-19 has changed the events industry tremendously and with technology, we can easily adapt.
Read below to see how ePlannerPro can help you convert your events and meetings to virtual or hybrid engagements.
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Meeting Scheduling Management
Designed for Event Planners to manage In-person, Hybrid, and Virtual Meetings
Easy and quick event set up
Affordable pricing for any event size
24/7 personal customer support
Do-it-yourself custom features and functionality
Cloud-based secure platform
Responsive event website and easy to use mobile app
Features
Event Site
A unique, branded event URL
User role-based access for each Attendee Type
Web and mobile-friendly responsive sites
Users have access to their scheduled meetings
Custom Forms
Gather information from your team and attendees ahead of the show to set up meetings
Create customized Meeting Request, RSVP and Registration forms with your brand
View the Availability of your Executives, Presenters and SMEs along with their assigned topics on the forms
Virtual Meetings
Join remotely through a simple, automated link provided in the Calendar Invite and Email Notification using your preferred virtual meeting tool
Automatically generate Virtual and Hybrid Meeting links through our Microsoft Teams integration, once a meeting is scheduled
Meeting Scheduling
Schedule meetings through Requests or schedule directly with or without a form
Set meetings as in-person, virtual or hybrid meetings
Send emails and/or calendar notices to selected attendees
Custom Email Templates
Customize and brand your content in email and calendar notices
Communicate and automate all requests and meeting with attendees (Event Admin, Hosts, Internal and External) on one platform
Accepted events appear in your attendees' personal or business calendar as an ics. file
Attendee Management
Add or import attendees individually or in bulk via excel spreadsheets
Add Partners to an event that will need access to forms
Manage attendees available times and add blocked times
Assign executive admins for executives
Request Management
View Requests for Meetings, RSVPS, Registration forms and more in your dashboard
Approve and/or decline Requests based on Attendee/Location availability before scheduling
Create waitlists when meeting has reached capacity
Location Management
Manage In-person and Hybrid Meetings by setting capacity limitations
Display Meeting Location description whether within the booth or offsite
Easily move Meetings between available Locations while notifying attendees automatically
Calendar View
Determine Location and Attendee Availability with one glance on the color coded Calendar View in the web app and tablet
Select specific Calendar Views by Attendee Schedule, Date-Time or Location
View, relocate, reschedule or cancel Meetings by clicking on the Meeting directly
Attendee Check-in
Check in by searching or scanning a badge using user friendly mobile app or browser
SMS or email Meeting Hosts of their client arrival
Schedule ad-hoc on-site Meetings
Multi-user capabilities with cloud-based data storage
Custom Reports
Easily pull the information you need before, during and after the show with Custom Reports
Understanding and quantifying your trade show or conference ROI is key
Staff Management
Manage your staff's availability to avoid scheduling conflicts
Schedule Booth Tours with efficiency, only offering available times of the Booth Tour Guides